Chapter 4

• Sharing
  • Understanding sharing
  • Starting a sharing conversation
    • Starting a sharing conversation during a call
    • Starting a Whiteboard, Clipboard, and Web Page sharing conversation
    • Starting a Send File sharing conversation
  • Ending a sharing conversation
  • Sending web pages
    • Pushing a web page to another party on an active call
    • Pushing a web page to another party not on an active call
    • Receiving web pages
    • Co-browsing web pages
  • Transferring files
    • Sending files
    • Receiving files
    • Accessing received files
  • Sharing a whiteboard
    • Sending a share whiteboard request
    • Receiving a share whiteboard request
    • Using the whiteboard
    • Saving whiteboard drawings
    • Restoring whiteboard drawings
  • Transferring the clipboard
    • Placing the content in the Windows® clipboard
    • Sending clipboard data
    • Receiving a transfer clipboard request
    • Using or saving the received clipboard data

Understanding sharing
The Multimedia PC Client enables two users to team together in a multimedia sharing conversation and enables one PC to support multiple peer-to-peer sharing conversations simultaneously. The Multimedia PC Client offers the following sharing tools:

• Send File - enables you to send files to the remote user.
• Share Whiteboard - enables you to collaborate with the remote user by entering text and graphic objects in a shared workspace. Both you and the remote user can manipulate and view the shared whiteboard equally.
• Transfer Clipboard - enables you to send the contents of your Windows® system clipboard.
• Send Web Push - enables you to send web pages to the remote user.

Note: With the exception of the Send Web Push command, the Sharing actions are only available when the other user is also using the Multimedia PC Client.

Starting a sharing conversation
The Multimedia PC Client allows you to access the sharing commands at any time. For example, you can access them during an already established voice conversation, or you can start a sharing conversation without establishing a voice conversation with the remote party.

Starting a sharing conversation during a call
To access the sharing tools during a voice conversation

1. Make or answer a call.
2. Press Sharing on the active Conversation window. The Conversation window expands to show the sharing control panel.

   

3. Select the sharing tool you wish to use.

Note: With the exception of the Send Web Push command, the Sharing actions are only available when the other user is also using the Multimedia PC Client.

Starting a Whiteboard, Clipboard, and Web Page sharing conversation
To start a sharing conversation to access the Share Whiteboard, Transfer Clipboard, or Send Web Page sharing tools

1. Select Tools > Sharing... or the Sharing button on the main GUI. The Sharing address window appears.

   

   Tip: When starting a sharing conversation from a Directory entry, Friends entry, Call Logs entry, or a Conversation window for an active or incoming call, you are presented with the sharing control panel directly (either as a part of existing Conversation window, or for a new Sharing Conversation window). You do not have to enter the Share with... recipient address using the Sharing address window.

2. Enter an address (username, or SIP address) in the Share with... field. The Sharing address window also includes access to your personal address book, your friends, and a list of most recent addresses you’ve had instant message conversations with. Click the Friends, Recent and/or Directory buttons to access these extra address resources.
3. Click the sharing tool (Share Whiteboard, Send Web Page, or Transfer Clipboard) you want to use and a Sharing Conversation window appears, automatically starting the sharing tool you have selected.

Starting a Send File sharing conversation
To start a Send File sharing conversation

1. Select Tools > Send File... or the Send File button on the main GUI. The Send File address window appears.

   

   Tip: When starting a Send File sharing conversation from a Directory entry, Friends entry, Call Logs entry, or a Conversation window for an active or incoming call, you are presented with the sharing control panel directly (either as a part of existing Conversation window, or for a new Sharing Conversation window). You do not have to enter the Send File to... recipient address using the Sharing address window.

2. Enter an address (username, or SIP address) in the Send File to... field. The Send File address window also includes access to your personal address book, your friends, and a list of most recent addresses you’ve had instant message conversations with. Click the Friends, Recent and/or Directory buttons to access these extra address resources.
3. Click Select File... and a Sharing Conversation window and a file Open dialog window appear.

Ending a sharing conversation
To end a sharing conversation

1. Click Stop in the Conversation window you want to end.
   The Multimedia PC Client ends all conversations related to the Conversation window and the window is removed from your desktop.

Sending web pages
The Multimedia PC Client lets you push (send) web pages for display on another user’s screen. It also enables you to view web pages pushed from another user.

Pushing a web page to another party on an active call
To push the active web page on your browser to another party on an active call

1. Click Sharing in the Conversation window for the call. The Conversation window expands to show the sharing control panel.
2. Click Send Web Page from the sharing control panel. The Multimedia PC Client displays a window to enter or confirm a web page selection to be pushed to the remote computer.
3. If the Multimedia PC Client was able to communicate with a compatible running web browser application, a Confirm Web Push window is displayed, with the current web page URL already entered for you.

   

4. Click Yes to push the web page to the other computer.
5. If the Multimedia PC Client was unable to communicate with a compatible running web browser application, an empty Web Push window opens.

   

6. Enter a URL and select OK to push the web page to the other computer.

Pushing a web page to another party not on an active call
To push the active web page on your browser to another party not on an active call

1. Select Tools > Sharing... or the Sharing button on the main GUI. The Sharing address window appears.

   

   Tip: When sending a web page directly from a Directory entry, Friends entry, Call Logs entry, or a Conversation window for an active or incoming call, you are presented with the instant message control panel directly (either as a part of existing Conversation window, or for a new Sharing Conversation window). You do not have to enter the instant message recipient address using the Sharing address window.

2. Enter an address (username, or SIP address) in the Share with... field. The Sharing address window also includes access to your personal address book, your friends, and a list of most recent addresses you’ve had instant message conversations with. Click the Friends, Recent and/or Directory buttons to access these extra address resources.
3. Click Send Web Page. The a Sharing Conversation window appears.
4. If the Multimedia PC Client was able to communicate with a compatible running web browser application, a Confirm Web Push window appears, with the current web page URL already entered for you.
5. Click Yes to push the web page to the other computer.
6. If the Multimedia PC Client was unable to communicate with a compatible running web browser application, an empty Web Push windows opens.
7. Enter a URL and click OK to push the page to the other computer.

Receiving web pages
When you receive a web page, the Conversation window expands to show the sharing control panel where you can decide if you want to view the page or not.

To view a received web page

1. Click Open in the sharing control panel.

   

   The Multimedia PC Client opens your default web browser application and displays the received page. The Multimedia PC Client also displays a dialog box where you can choose whether or not the Multimedia PC Client automatically displays future received web pushes from the far end.

   

2. Click OK to have the Multimedia PC Client automatically display future received web pushes during this conversation with the remote party.

Tip: It’s recommended that you allow the Multimedia PC Client to automatically view received web pages, especially if the remote party is using the Multimedia PC Client’s co-browsing feature. This way you won’t have to click the Open button for every web page you receive.

Co-browsing web pages
During a web push, if the Multimedia PC Client is able to communicate with a compatible running web browser application, you have the option to set the Multimedia PC Client to automatically push any subsequent web pages you view to the remote computer.

Note: Co-browsing is not available when using the Converged Multimedia PC Client or when pushing a web page to a user not on an active call.

Note: To use Co-browsing, you must have a compatible browser application running. Netscape® version 4.77 or later, or Internet Explorer version 5.5 or later are recommended.

To activate co-browsing when pushing a web page

1. Select the Enable auto web push check box from the Confirm Web Push window. The Multimedia PC Client automatically sends all subsequent pages you view to the other computer

   

2. While co-browsing (auto web push) is active, the web push button flashes in the sharing control panel for the Conversation window.

Note: If the Multimedia PC Client receives a web page while auto web push is active, it deactivates auto web pushing. This prevents two Multimedia PC Client systems from getting into a web pushing loop with each other.

Transferring files
The Multimedia PC Client lets you send (and receive) files to (and from) another user’s Multimedia PC Client. Once a conversation has been successfully started, two users can exchange files using the Send File sharing tool.

Sending files
To send a file

1. Click Sharing in the Conversation window for the call. The Conversation window expands to show the sharing control panel.
2. Click Send File from the sharing control panel. The Multimedia PC Client displays a file selection dialog window where you can select a file to send to the remote computer.

   

3. Using the file dialog, select a file and click Open to initiate the file transfer.
4. The Multimedia PC Client contacts the remote party and waits for the file send request to be accepted or rejected. While waiting for remote party acceptance, the file transfer appears in the pending state in the sharing control panel.

   

Tip: Before the far end has accepted or rejected your file send request, you have the ability to cancel the file send action. Click Stop to cancel the file send.

If the remote party accepts the file transfer, the file is sent, and the sharing control panel indicates that the file has been sent successfully.

If the remote party have rejected the file transfer, the file is not sent, and the sharing control panel indicates that the file transfer has failed.

Receiving files
When the remote party request a file transfer to you, your Conversation window expands to show the sharing control panel and the Multimedia PC Client displays the file transfer request in the pending state.

To accept the file

1. Click the Accept button in the sharing control panel. The file transfers to you computer. The sharing control panel display indicates when the file transfer is complete.

   

To reject the file

1. Click the Reject button in the sharing control panel. The sharing control panel display indicates that the file transfer has not been transferred.

Accessing received files
After a file has been successfully received, you can open an explorer window to access the transferred file. The Multimedia PC Client provides quick access to the received file. To locate the file

1. Click the Open button in the sharing control panel.

   

   The Multimedia PC Client opens a Windows® explorer window directory to its incoming file directory.

Sharing a whiteboard
The Multimedia PC Client lets you and another user share a common drawing window. The Share Whiteboard tool lets both users draw to the window, and see the results of the shared whiteboard.

Sending a share whiteboard request
To start sharing a whiteboard

1. Click Sharing in the Conversation window for the call. The Conversation window expands to show the sharing control panel.
2. Click Share Whiteboard from the sharing control panel. The Multimedia PC Client contacts the remote party and waits for the share whiteboard request to be accepted or rejected. While waiting for remote party acceptance, the share whiteboard request is in the pending state.

   

Tip: Before the far end has accepted or rejected your share whiteboard request, you have the ability to cancel the share whiteboard request. Click Stop to cancel the share whiteboard request.

If the remote party accepts the share whiteboard request, the whiteboard application is started, and the sharing control panel indicates that the whiteboard has been opened.

If the remote party have rejected the share whiteboard request, the whiteboard application is not started, and the sharing control panel indicates that the file transfer has failed.

Receiving a share whiteboard request
If the remote party initiates a Share Whiteboard command from the sharing control panel of their Conversation window, your Conversation window expands to show the sharing control panel and the Multimedia PC Client displays the share whiteboard request in a pending state.

To accept the share whiteboard request

1. Click Accept in the sharing control panel. The share whiteboard application is started. The sharing control panel display indicates that the shared whiteboard request was accepted.

   

To reject the share whiteboard request

1. Click Reject in the sharing control panel. The whiteboard request is rejected. The sharing control panel indicates that the shared whiteboard request was rejected.

Using the whiteboard
After the remote party has accepted your share whiteboard request, the Multimedia PC Client displays the Whiteboard window.

Keep the following in mind when using the whiteboard workspace:

• Use the object drawing tools—circle, square, polygon—to create shapes and lines.
• The drawings are vector drawings, not bitmaps. This means you can move, edit, or delete the objects you create with these tools, rather than manipulate them pixel by pixel (as you do with paint type programs).
• Use the color selectors to choose colors for drawing objects and text.
• Use the line weight selectors to choose the thickness of drawing lines.
• Both you and the other user can edit the whiteboard drawing space. Both of you can view the results immediately.

  

Saving whiteboard drawings
To save whiteboard drawings

1. Select File > Save from the menu on the Whiteboard window.
2. Select a location and enter a filename in the Save Whiteboard window.
3. Click Save. The Multimedia PC Client saves the file to the location and filename you specified.

Restoring whiteboard drawings
To restore whiteboard drawings

1. Select File > Restore from the menu on the Whiteboard window.
2. Browse to select the previously saved whiteboard drawing.
3. Click Open. The Whiteboard window updates to display the saved whiteboard drawing.

Transferring the clipboard
The Multimedia PC Client lets you send (and receive) Windows® clipboard data to (and from) another user’s Multimedia PC Client. You can share clips of text, photos, drawings, Web bookmarks, email address books, and other clipboard contents. Once a conversation has been successfully started, two users can send Windows® clipboard data using the Transfer Clipboard sharing tool.

Note: Certain items copied to your clipboard file, such as file icons, cannot be copied and sent using the Transfer Clipboard sharing tool. Use the Send File sharing tool to send these items.

Placing the content in the Windows® clipboard
Before you are able to transfer clipboard data to the remote user, you must place some data into the system clipboard.

To put content in the clipboard

1. Open the application and file containing the desired content you want to transfer.
2. Select and highlight the portion of the file you wish to exchange through the clipboard.
3. Use that application’s Copy function to copy the content to the system clipboard.

Tip: For most applications, the keyboard shortcut command is <CTRL-C> and the menu command is Edit > Copy. The selected contents are automatically placed in your Windows® system clipboard.

Sending clipboard data
Once the system clipboard contains data, you can transfer it to the remote user.

To send clipboard data

1. Click Sharing in the Conversation window for the call. The Conversation window expands to show the sharing control panel.
2. Click Transfer Clipboard from the sharing control panel. The Multimedia PC Client contacts the remote party and waits for the transfer clipboard request to be accepted or rejected. While waiting for remote party acceptance, the transfer clipboard request is in the pending state.

   

Tip: Before the far end has accepted or rejected your transfer clipboard request, you have the ability to cancel the transfer clipboard request.

If the remote party accepts the transfer clipboard request, the clipboard data is sent, and the sharing control panel indicates that the data transfer has been completed successfully.

If the remote party have rejected the transfer clipboard request, the clipboard data is not sent, and the sharing control panel indicates that the data transfer request was rejected.

Receiving a transfer clipboard request
If the remote party initiates a Transfer Clipboard command from the sharing control panel of their Conversation window, your Conversation window expands to show the sharing control panel and displays the clipboard transfer request in a pending state.

To accept clipboard data

1. Click Accept in the sharing control panel. The data is transferred into your system clipboard. The sharing control panel display indicates when the data transfer is complete. It also indicates what type of data was transferred.

   

To reject the clipboard data

1. Click the Reject button in the sharing control panel. The sharing control panel display indicates that the data transfer has not been transferred to your system clipboard.

Using or saving the received clipboard data
To use or save the transferred clipboard data

1. Open the Windows® application(s) in which you want to use the clipboard data.
2. Use the Paste function of that application to paste the data from the system clipboard into the application.

   Tip: For most applications, the keyboard shortcut command for pasting clipboard data is <CTRL-P> and the menu command is Edit > Paste.

3. Edit and save your data in the Windows® application.

   Tip: The data format selected for the clipboard transfer determines how the clipboard data appears when it is finally pasted into an application. For example, clipboard data transferred in Rich Text Format (RTF) and pasted into an application that understands this format (Microsoft Word or Windows WordPad) retains formatting even when shared through the clipboard tool.